HUGUENOT SOCIETY OF MISSISSIPPI
Adopted 20 October 2001. Amended 29 March 2003 & 2 November 2008.
Article I - Name
The name of this organization shall be The Huguenot Society of Mississippi.
Article II - Objects
The Objects of this Society shall be those of the National Huguenot Society, Inc. - Patriotic, Religious, Historical, and Educational; and shall include those intended to perpetuate the memory, spirits, and deeds of the men and women called Huguenots, who by reason of persecution in France, on account of their basic tenets of faith and liberty, emigrated to America and contributed to the general economy of the United States of America. The Objects of the Society shall be read at each State Society meeting and shall be printed in each yearbook.
Article III - Membership and Eligibility
Section A. Membership Classification.
1) Regular Members. Any person shall be eligible as a regular member who is of the Protestant faith, above the age of eighteen, adheres to the Huguenot principles of Faith and Liberty, and is lineally descended in the male or female line from:
a) A Huguenot without regard to ethnic origin or particular sect of the Protestant Faith, who, subsequent to 10 December 1520, and prior to the promulgation on 28 November 1787 of the Edict of Toleration emigrated to North America or some other country, or
b) A Huguenot who, in spite of religious persecution, remained in France. (The word "France" shall mean any territory lying within the Kingdom of France on the date of the promulgation of the Edict of Toleration, 28 November 1787.
2) Junior Members. Any person of the Protestant faith between the ages of 12 and18 years who adheres to the Huguenot principles of Faith and Liberty and who fulfills the lineal requirements as defined in 1) of this section, shall be eligible for Junior Membership in this society. Junior Members may become Regular Members upon reaching the age of eighteen years and paying annual State Dues.
3) Dual Membership. A member may hold at the same time membership in several state societies, but entirely dependent on the qualifications of residence and otherwise of the state societies involved.
4) Associate Members. Spouses of members may become Associate Members. Associate Members shall enjoy the privileges of membership with the exception of voting and holding elective office.
5) Preparatory Members. Those persons preparing their application papers and evidence of lineage are termed "Preparatory Members". A one year period shall be allowed to prepare said papers and submit to the State Registrar for forwarding to the Registrar General. An extension may be granted.
6) Friends of the Huguenot Society. Individuals who are not qualified to become Regular, Junior, or Associate members of the National Huguenot Society may become "Friends of the National Huguenot Society" through the Huguenot Society of Mississippi, a member society. They attend meetings and receive copies of The Cross of Languedoc and the State Society's newsletter, but may not vote or hold office. Fees shall be the current subscriptions to The Cross of Languedoc($5.00) and LeFleur's Bluff Bulletin($2.00). To be eligible as a Friend of the National Huguenot Society, Inc., an individual shall: support and adhere to the principles of Faith and Liberty of our Huguenot ancestors, and be nominated and approved by the Council of the Huguenot Society of Mississippi.
Section B. Should need arise, the Huguenot Society of Mississippi may establish a category of Life Membership; and may elect to Honorary Membership any person of Protestant faith, who adheres to Huguenot principles of Faith and Liberty. Honorary membership shall not become effective until approved by the Board of General Officers of the National Huguenot Society, Inc.
Section C. Every member of the National Huguenot Society must be a member of a Member Society (Huguenot Society of Mississippi). There are no members-at-large of the National Huguenot Society, Inc. except in states where there is no state member society of the National society.
Section D. Membership in this Society shall be by invitation and endorsement of two regular members (a proposer and an endorser) in good standing; and approval of application by the Registrar General of the National Huguenot Society, Inc.
Section E. Dues. Membership dues for the calendar year shall be payable by September 30 of the previous year. A member whose dues are not paid by December 31 shall be dropped from membership. The former member may be reinstated by paying the national reinstatement fee and dues for the current year and the year in which he/she was dropped provided that his/her reinstatement is approved by the state council.
Article IV - Officers, Council, and Executive Committee
Section A. Officers. Officers of the Huguenot Society of Mississippi shall be: President, Vice President, Chaplain, Recording Secretary, Corresponding Secretary, Treasurer, Registrar, Counselor, Genealogist, and Historian. Officers shall serve two years or until their successors have been elected or appointed. Other offices may be established as needed.
Section B. State Council. The State Council shall be composed of the officers of the State Society.
Section C. The Executive Committee. Should a matter of extreme importance arise before the next State Society meeting, that matter may be expedited by the Executive Committee, consisting of the President, Vice President, Recording Secretary, Treasurer, and Registrar, by telephone or e-mail.
Article V - Election, Terms, and Duties of Officers
Section A. Election and Terms of Office. State Officers shall serve two years. Election of state officers shall coincide with that of national officers, in April of odd-numbered years. A Nominating Committee shall be elected at Fall Assembly of even-numbered years. It shall be composed of three members: a past state president elected by the past state presidents, an executive board member elected by the executive board, and a member elected by the assembly. The committee shall present a slate of officers for voting at the following Spring Assembly. Committee members shall not be excluded from officer nominations. Additional nominations may be made from the floor.
Section B. Duties of Officers. Officers shall perform the duties described in the Parliamentary Authority and these bylaws. All officers shall make reports of the year's activities to the State President and, if requested, to the corresponding national officer.
1) President. The President shall preside at all State Assemblies and meetings of the State Council. He/she shall appoint committees needed to carry on work of the Society and shall submit to National before the Annual Congress a report of the society's preceding year, detailing progress of the State Society. In addition, a report should be sent to the President General and the Recording Secretary General before April 1st. The President shall be a signer on the checking account.
2) Vice President. The Vice President, in the absence of the President, shall perform the duties of that officer. He/she shall make meeting arrangements and shall serve as program chairman.
3) Chaplain. The Chaplain shall open and close meetings of the State Society with scripture and prayer. This officer shall send to the Chaplain General a 'necrology' report of deaths as they occur with obituaries when available. Condolence cards will be sent by the Chaplain General and the State Chaplain when names and addresses are available. The Chaplain shall keep a record of each year's deceased members for present and future reference. He/shall advise the Treasurer as well as the State President of any deaths.
4) Recording Secretary. This officer shall keep a roll and minutes of the state meetings including those of the Council. All members shall be notified of all changes in procedures.
5) Corresponding Secretary. The corresponding secretary shall serve as newsletter editor. He/she shall mail newsletters to all members four (4) weeks prior to each meeting. The newsletters shall include the State President's message, the meeting notice, a summary of action taken at the previous meeting, a Treasurer's report, and a Registrar's report.
6) Treasurer. The Treasurer shall administer the funds of the State Society. The same shall be deposited in an FDIC insured bank of his/her choice in the name of the Huguenot Society of Mississippi. The Treasurer shall keep vouchers, accounts, and expenditures of the State Society and shall report at each meeting. In addition to the Treasurer, the President shall be a signer on the checking account, but with only one signature required.
7) Registrar. The Registrar shall be custodian of certain documents of the State Society; shall record applications, supplementals, and certificates of membership; and determine that new applications are in order before forwarding to the Registrar General. The State Registrar shall assign numbers to each application paper; and keep an ongoing, permanent list of said members. A member and ancestor index shall be maintained by the State Registrar. He/she shall notify the State President, the State Treasurer, and the State Genealogist of applicant approval by the Registrar General.
8) Counselor. The Counselor shall, when possible, be a lawyer duly admitted to the State Bar. Upon request, he/she shall give legal opinions on matters affecting the State Society. He/she shall also act as Parliamentarian.
9) Genealogist. The Genealogist shall encourage the study of Huguenot genealogy, heraldry, and the submission of supplementals by members. He/she shall, upon request, confer with the State Registrar on matters of Huguenot lineage. The Genealogist, the Registrar, and the State President shall comprise the genealogy committee.
10) Historian. The Historian shall promote interest in the historical events of the Huguenots. The significance of such events shall be regularly brought to the attention of the membership. He/she shall record an ongoing history of the State Society.
Section C. Vacancies in Office. If the office of president becomes vacant the vice president shall become president. All other vacancies in office shall be filled by the State Council.
Section D. Removal from Office. An officer who does not perform his/her duties may be removed and replaced by majority vote of other members of the State Council.
Article VI - Meetings
Section A. State Assemblies. The Huguenot Society of Mississippi shall meet twice a year on the last Saturdays of March (Spring Assembly) and September (Fall Assembly). The State President may move either should circumstances require it.
Section B. State Council. The State Council shall meet prior to each State Assembly at the call of the State President.
Section C. Special Meetings. A special meeting may be held at the call of the president or any ten members provided notice is given to all members two weeks prior to the meeting and the purpose of the meeting is included in the notice.
Section D. Quorum. Fifteen per cent of the membership shall constitute a quorum.
Article VII - Parliamentary Authority
The rules contained in the latest revision of Robert's Rules of Order shall govern the Society in all cases where they are not inconsistent with these bylaws and any special rules of order the Society may adopt.
Article VIII - Amendment
These bylaws may be amended at any regular or special meeting of the Society by a two-thirds vote, provided that previous notice of the amendment was given to all members at least two weeks in advance
NOTES 5/30/2003 - DUES, PUBLICATIONS, INSIGNIA
1) Membership dues, due 30 September 2009 for calendar year 2010, are fifteen ($15.00) dollars per member. Ten ($10.00) dollars per member is paid to the National Huguenot Society, Inc. Five ($5.00) dollars is Huguenot Society of Mississippi dues. See national publications for information about due dates and mailing addresses.
2) Dues for "Friends of the Society," due 30 September 2009 for calendar year 2010, are seven ($7.00) dollars per Friend. Five ($5.00) dollars per Friend is paid to NHS for an annual subscription to The Cross of Languedoc, and two ($2.00) dollars is to cover the costs of printing and mailing LeFleur's Bluff Bulletin.
3) Associate members, those who are spouses of members, do NOT pay dues and do NOT receive separate mailings: The Cross of Languedoc, LeFleur's Bluff Bulletin, etc.
4) Dues for preparatory members whose papers have been sent to the National Huguenot Society, Inc., but have not been approved, are seven ($7.00) dollars each due 30 September 2009 for calendar year 2010. Five ($5.00) dollars per preparatory member is paid to NHS for an annual subscription to The Cross of Languedoc, and two ($2.00) dollars is to cover the costs of printing and mailing LeFleur's Bluff Bulletin.
5) A list of paid members should be sent with dues to the National Huguenot Society, Inc. when dues are paid. The Editor of The Cross of Languedoc will need a list of those who have paid for the publication: PAID members, PAID friends, and PAID preparatory members.
6) State publications will not be sent to those who have been invited to join and have not done so. They, of course, may be invited to be guests of individual members by those members.
7) The state shall purchase and own a sunburst insignia for the use of the state president during his/her term of office.